Parents and Friends Association
P and F
The P &F meeting will now take place on Wednesday 20th February will be the Annual General Meeting (AGM) for the year starting at 6p.m. in the meeting room off the library. All positions on the Executive Committee will be declared vacant for election. I would encourage you to consider thinking about how you may involve yourself with this very important aspect of our community. Fundamental to the success of our community is the ability to work as a team. This is a real strength of St Saviour’s Primary School. There is great respect for one another and for the various roles and responsibilities that we each have within our community.
You might like to read about the various roles associated with the P&F executive and consider if this is something you might like to support.
PRESIDENT Role
A President ensures an efficient and well-run organization by:
- Establishing good relationships – respect rights & responsibilities
- Vision of where heading and how it will succeed
- Developing a collaborative relationship with the school principal;
- Planning meetings in consultation with the Secretary & Principal;
- Following up on action from the previous meeting.
- Impartiality, Firmness, Tact, Commonsense, Confidence, Respect,
- Inclusiveness
Duties and Responsibilities
- Convene meetings
- Ensure meetings run according to constitution
- Give all an opportunity to speak
- Liaise with Principal. Ensure activities are sanctioned by Principal
- Ensure financial accountability
- Provide opportunity for parent education
- Maintain relationships with Principal & Staff & other members
- Ensure all community members are informed
VICE-PRESIDENT
The Vice President will support the President by:
- Chairing the meeting in his/her absence;
- Sharing duties and responsibilities as agreed e.g. being responsible for coordinating events.
- Being supportive and attending meetings.
- Ensure the Vice-President has a role to play – not just an understudy
SECRETARY Role
The Secretary is very important to the efficient operation of any organization. A secretary needs enthusiasm, initiative and an ability to work with the President.
The Secretary is:
- The point of contact between meetings
- Conversant with all issues
- The link with the school office staff
- Enthusiastic and invaluable\able to work with the President.
Duties and Responsibilities
- Must be alert to guide and advise the president;
- Should be prepared in advance of a meeting by:
-Notifying date/time/venue of the meeting;
-Preparing and publishing an agenda in cooperation with the President and Principal;
-Obtaining reports from sub-committees;
-Sorting correspondence;
-Noting apologies;
-Checking minutes of previous meeting;
There is more!
- After the meeting, Minutes should be written up promptly and actions taken on any decisions
- Write letters in accordance with the instructions of the meeting or the President;
- Prepare minutes for school website
- Confirm attendance of Executive and other appropriate people;
- Keep all records and files for the Association;
- Clear the mail regularly and keep the President informed on all issues;
- Ensure close communication and cooperation between the parent Association, office staff, school staff and parents;
- Maintain a collaborative approach at all times
If you have any further questions about how you might like to be involved, please make contact with any of the executive members of the P&F (Peter Dennis – Chairperson, Peter Allan– Vice, Chelsea O’Reilly – Secretary), or alternatively, you can contact me.
We ask you to consider putting yourself forward for any of the positions prior to the AGM.